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Return to Campus (RTC) FAQ

Last updated: March 5th, 4:15PM

Algoma University continues to take proactive steps to ensure student success and the safety and wellbeing of our university community across all three of our campuses. A number of Return to Campus (RTC) measures have been put in place to address the evolving nature of the global pandemic that has impacted all aspects of society. It is imperative that we all follow these measures and remember to be respectful and courteous to each other as we work through these changes together.  The following document has been created to help address/clarify the frequently asked questions coming out of the Return to Campus process.

Should you have a question that is not addressed below, please email covid@algomau.ca.

Campus specific questions will be clearly identified within the text, otherwise the answers apply to all campuses.

 

STAY CONNECTED

Be sure to follow our social media @algomau, @AUSU82, and our Youtube channel for updates on ways to virtually spend time together and support one another.

MASKS

The Ontario Government implemented a provincial wide mask policy that resulted in minor changes to our existing Algoma University Mask Policy. Please review the updated mask policy here.

Masks must  be worn in all public areas on all three campuses. 

This means that as soon as you enter any University building, you are required to have a mask on.  Masks must be worn as you move throughout the buildings.

Masks are recommended to be 3-ply and should cover your nose, chin and cheeks at all times. Face-shields are not an acceptable form of face coverings.

Masks should be taken on and off from the strings and placed in a zip lock bag when not in use.  Your mask should cover your mouth, nose, chin and cheeks.  Reusable masks should be washed regularly (DO NOT place them in the microwave).

A limited supply of disposable masks will be available at Security in the main building (by Z door) in Sault Ste. Marie and in the admin office on the Brampton campus.

 

Some employees and students may require medical accommodation to not wear a mask in public spaces on campus.

We ask that everyone be friendly and courteous to each other.  It will be important to remind each other of the guidelines that are in place. If someone indicates they are not wearing a mask for medical reasons, that is okay.  Please be respectful of their personal situation. 

Should you be in need of an accommodation, please email brianne.pringle@algomau.ca

TRAVEL

At this time, all Algoma University travel is suspended, unless prior approval from the President.  No employees should be booking University related travel until notice is provided that the travel ban has been eased or lifted completely.

Effective as of March 4th, the restriction to access campus after travel outside the region has been lifted.

MEETING/OFFICE/STUDY SPACE

Employee return to campus – Staff will work directly with their Management Officer on their scheduled return and Faculty are asked to email the dean@algomau.ca and covid@algomau.ca for review.

Please note that if you haven’t already done so, in order to return to campus you must complete the Return to Campus training.  Please email covid@algomau.ca for next available training dates.

Access to campus –  Both Shingwauk Hall (Doors Z and U) and the Convergence Centre (main door) will re-open on February 22 and all those who enter the buildings will be required to demonstrate proof of screening.

IN-PERSON MEETINGS STANDARD OPERATING PROCEDURES (SOP)

Meetings are to remain virtual where possible.  Offices and designated spaces of an appropriate size have been allocated should an in-person meeting with a staff, faculty member or external partner be absolutely required.  Any such meetings are by appointment only.

No walk-in appointments are allowed at this time.

Faculty who do not have an office on campus are able to access the faculty pod via the online booking system:

A Standard Operating Procedures (SOP) for In-Person meetings has been developed to better support our community through this process.

To review the SOP please click here.

The SSM campus has additional meeting spaces available for bookings.  The important highlights of requirements to book meetings include:

All gatherings on campus must be submitted through this form to ensure the University has the ability to maintain proper levels and flow of traffic on campus

No external bookings (I.E only AU community members are able to book spaces for AU community related events)

The maximum capacity for any non-academic/non-work related gatherings is 10 participants for indoor gatherings and 25 participants for outdoor gatherings

To book a gathering space on the SSM campus, please click here.

In addition, a Gathering Forms Resource Document (PDF) has also been created to support these bookings.

Prior to access being granted to return to campus, all employees must participate in Return to Campus (RTC) Training. To sign up for a training session, please contact covid@algomau.ca.

Algoma University continues to take proactive steps to ensure the safety and wellbeing of all our community members, across all three campuses.  As part of those measures,  the University is implementing a policy requiring mandatory screening for our employees, students and guests, as per Provincial direction.  

Employees and students are required to complete the mandatory health screening and guests are required to check-in, prior to or upon arrival of accessing any Algoma University building (including University-owned and leased spaces).

We have developed an easy How To Guide to help users through this process.

MISC

The Return to Campus approach is campus, department and employee specific, allowing for flexibility as needed.  Child Care needs was one of the things we asked employees to bring forward as a concern regarding RTC – employees and management officers should be working together for what makes sense for them and their team.

Water fountains will not be accessible at this time.  Employees are encouraged to bring water from home.

Brampton: Our sensored bottle filler fountain will continue to be accessible.

Sault Ste. Marie: The only exception to this is the sensored bottle filler fountains inside the GLC.

Brampton:  The Brampton campus will be cleaned twice daily Monday – Friday.  The secondary cleaning, during the day, will clean down all touchable surfaces (washrooms, doors, chair arms, high traffic touch areas etc) and shared work spaces.  

Wipes have been made available in multiple areas of the campus to allow both employees and students to wipe down shared equipment before and after use. 

Sault Ste. Marie: The Sault Ste. Marie campus will have frequent and ongoing cleaning of all touchable surfaces throughout the day.  Multi-use washrooms will be cleaned a minimum of two times a day and single use washrooms will be cleared at least three times a day. 

For shared office spaces, Physical Plant has a copy of the department schedule and will ensure cleaning of the offices occurs between usage of the two employees.

Wipes have been made available in multiple areas of the campus to allow both employees and students to wipe down shared equipment both before and after and use.  

Timmins: Please see Northern Colleges COVID protocols for full details.

At this time COVID-19 policies and best practices will remain in place for the foreseeable future.  All direction will be taken by both the provincial and federal government and public health in all three regions.  It is important to stay up-to-date with your specific campus protocols to ensure you are keeping yourself and others safe.

Should an employee require an accommodation related to COVID-19, please email brianne.pringle@algomau.ca in Human Resources, to set-up a meeting to discuss accommodation requirements. 

Students should email healthservices@algomau.ca to set-up a meeting with a staff member to discuss accommodation requirements.

The Cafeteria and Tim Hortons will remain closed for the Fall semester.  Students living on campus should have received information regarding available food options.  If you did not receive this information, please contact housing@algomau.ca.

Vending Machines will still be available and a coffee vending machine will be added to the main building.

Students: Meetings are to remain virtual. However, designated spaces have been allocated should an in-person meeting with a staff member be absolutely required.  Any such meetings are by appointment only.  No walk-in appointments will be allowed.

Both the Brampton and Sault Ste. Marie campus will have spaces available for personal study, as long as the campus(s) are not closed due to Government direction..

Employees: Meetings are to remain virtual, where possible.  Offices and designated spaces of an appropriate size have been allocated should an in-person meeting with a staff, faculty member or external partner be absolutely required.  Any such meetings are by appointment only. No walk-in appointments will be allowed.

Faculty who do not have an office on campus will be able to access the faculty pod via an online booking system. 

Some spaces have been allocated for gatherings/events.   

View In-person Meeting Standard Operating Procedure (PDF)

Much like other institutions and organizations across Ontario, we have put in place protocols that will help reduce the spread of COVID-19.  This means that at this time, there are no restrictions for spouses/family members of essential workers and their access to campus.

Of course, if there are other circumstances for that individual that may impact their return they can email brianne.pringle@algomau.ca and we can work together on the best options for them.